Easy-to-Use Project Tracking for Small Business
Keep every project, task, deadline, and owner in one organized dashboard. Updoot helps small businesses eliminate chaos, stay accountable, and execute work without scattered spreadsheets, sticky notes, or missed follow-ups.
Here is how the Updoot project manager works for managers and the employees doing the work.
Your execution system for tracking work, owners, deadlines, and delivery.
Project management may start with a project brief. Capture the goal, scope, milestones and tasks before any work begins, and ask Doot, the AI assistant built into Updoot, to help fill it in so you never start from a blank page.
When a project needs sign-off, submit the brief for approval. The approver is notified, reviews it and approves it, and only then does it become a live project. The approval process is optional, so for smaller jobs you can skip the brief and add a new project directly.
Every project has clear owners and assignees, so everyone knows who is responsible for what, and assigned projects show up on each person's own dashboard. Track deadlines and keep every task moving forward in the view that fits how you work: Table, Calendar, Kanban or Timeline (Gantt).
Teams stay aligned with clear priorities, progress visibility, and built-in accountability. Every project connects directly into time tracking, billing, SOPs, and performance tools so work is always tied to impact and outcomes.
Where every employee sees their projects, tasks and updates in one click.
The Employee Hub is where your team starts every workday, and their projects are front and center. Each employee instantly sees the projects and tasks assigned to them, what is due and what needs attention today, right next to their clock-in and schedule.
When a new project is created and an employee is assigned as an owner, they get a notification right away, so no one finds out about new work days later. The project lands on their own dashboard automatically.
Anyone can tag a teammate with @ in the project notes to pull them into the conversation, and the tagged person is notified immediately. Approvers are notified the moment a project brief is waiting on them.
Employees can prioritize their work, track time against each project and share progress in real time, so managers always know what is moving forward and what needs attention.
Repeatable workflows that help your team execute faster, every time.
Project Templates give small businesses a faster way to run work without reinventing the wheel.
Start instantly with premade project workflows for common business needs, or build your own templates to match how your company actually operates -- including tasks, owners, timelines, and priorities.
Instead of setting up the same projects over and over, templates let your team launch repeatable work in seconds, keeping execution consistent, organized, and accountable.
Every template connects directly into your Command Center, tying project progress into time tracking, billing, reporting, SOPs, and the systems required to scale operations smoothly.
No setup project, no consultant and no IT department. Updoot's project manager connects planning to execution -- create a project, assign owners and deadlines, track progress in real time, and tie completed work directly to time tracking and invoicing without touching a spreadsheet.
Sign up with your email or Google. You get 14 days free with every feature, and no credit card is needed.
Import your users, add them yourself, or send the list to our support team and we will load your employees for you. Employees you add with an email get an invite automatically.
Add a project brief, assign owners, set deadlines, and break work into tasks -- from scratch or using a saved template.
Employees see their assigned tasks in the Employee Hub, track time against the project, and update progress in real time.
Approved hours flow straight into the invoice generator to bill the client, or into payroll export to pay the team -- no re-entry needed.
Watch the Demo
A quick walkthrough of creating a project, assigning owners, tracking progress, and turning approved hours into an invoice.
Updoot runs right in the phone's browser and is designed to look and work just like an app, without the headache of downloads. No app store, no installs, no updates to chase and no storage space used. Employees open the link, log in and they are ready.
The system for turning work into action, keeping owners accountable, and ensuring nothing slips through the cracks.
Keep every initiative structured by status, urgency, and business impact so teams always focus on what matters most.
Every task has a clear owner, due date, and responsibility so execution does not rely on memory or meetings.
Break projects into actionable weekly workstreams so progress happens continuously instead of stalling.
Instantly see what is in progress, what is blocked, and what is overdue across every department in one dashboard.
Move work through clear stages like Not Started, In Progress, Waiting, and Complete so execution stays predictable.
Turn ideas into completed outcomes with a system designed for delivery, alignment, and measurable progress.
You get the whole system, not just this feature. Here are a few of the 30+ tools included, with no tiers and no add-ons.
Plus invoicing, payroll reports, meetings, goals, budgeting, roles and more.
Short, practical reads on planning, execution, and keeping your team on track.
Stop juggling spreadsheets, apps, and manual follow-ups. Start your free trial of Updoot -- time tracking, scheduling, projects, invoicing, SOPs, payroll-ready reporting, and accountability all in one platform built for small business.
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