Keep your team aligned with one shared calendar for PTO, holidays, and daily schedules. Instantly see who is out, who is working, and your available capacity for every day.
Managing time off with a shared Google Sheet or a group text chain works until two people request the same week and nobody catches it until Monday morning. For small businesses, one staffing gap at the wrong time can derail an entire week of operations.
Updoot gives you one shared calendar where PTO requests, company holidays, blackout dates, and employee schedules all live together. Managers see exactly who is out and who is working on any given day so coverage gaps get caught before they become problems. Blackout days let you block off dates where time off requests are not allowed, protecting your busiest periods before the requests even come in.
Employees submit PTO requests directly from their hub without texting a manager or filling out a paper form. Managers approve or deny with one click and the calendar updates instantly. Shift requests and shift swaps are handled the same way. An employee requests a swap, the other employee confirms, and the manager approves. No group texts, no scheduling chaos, no he-said-she-said about who was supposed to cover.
Capacity bars update automatically as requests come in so you always know whether a day is fully covered or running thin. Schedules are assigned with job, location, and shift details directly inside the calendar so employees always know exactly where to be and when.
PTO balances feed directly into payroll reporting so approved time off is accounted for automatically at the end of every pay period. Everything stays connected inside one system instead of scattered across three different tools and a group chat nobody checks.
The admin dashboard for managing time off, coverage, and workforce capacity.
The PTO + Capacity Calendar is the admin command center for keeping your business fully staffed and running smoothly. Instantly see who's out, who's working, and how much coverage you have every day — all in one clear view.
Approve or deny PTO requests in one click, assign company holidays, and schedule employees with job, location, and shift times directly inside the calendar.
Capacity bars update automatically so you always know when you're fully covered and when a day is at risk of being understaffed.
Everything exports to Excel or Google Sheets for planning outside the platform.
Your team's daily view for shifts, PTO, and availability.
The Employee Schedule Hub is where your team stays aligned on the workweek. Employees can instantly view upcoming shifts and location and job assignments — they will always know exactly where to be and at what time.
Team members can request PTO directly from their hub without texting managers or digging through spreadsheets.
With schedules, PTO, and workforce planning connected in one place, employees stay informed, managers stay organized, and every shift runs smoother with less confusion and fewer surprises.
The admin system for managing time off, shift coverage, and workforce capacity.
Approve or deny requests instantly inside the calendar — no spreadsheets, no back-and-forth, no email chains.
Assign holidays across your team in seconds and automatically apply paid hours into time tracking.
Schedule employees with job titles, work sites, and exact shift times directly in the calendar day view.
Employees request shift swaps with coworkers, the other employee confirms, and managers approve — changes apply instantly so everyone is always on the same page.
Every day updates automatically so you always know if you're fully staffed or short on coverage before it becomes a problem.
Copy the full month into Excel or Google Sheets instantly for offline planning, reporting, and payroll prep.
Short, practical reads on leadership, systems, and scaling your business.
Stop juggling spreadsheets, apps, and manual follow-ups. Start your free trial of the Updoot Work Management System — time tracking, scheduling, projects, invoicing, SOPs, payroll-ready reporting, and accountability all in one place.
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